Regatta Fundraising Ball
This year’s Summer Ball is the main fundraising event for the Regatta and we really appreciate your support as we have still have considerable ongoing costs in maintaining the boats and running the regatta.
Listed below are some notes to help you plan your evening and ensure that the Ball runs smoothly. Please don’t forget to submit your wine order in good time, by Monday 20th May.
Tickets priced at £65 per person including entry to the raffle will go on sale on a first come basis from 1st March 2024 - please look out for notices in the village or email firstname.lastname@example.org for more details. For those that have purchased tickets, they will be delivered to the table holders approx. a week before the Ball. Please bring them with you as they are also your raffle ticket. Please hand one to each of your guests as they are numbered, you may have the lucky one!
Marquee at the Hemingford Pavilion
Boys: Black Tie Optional (dark suits with a tie or bow tie instead of a tux are also acceptable). Girls: Cocktail or long dresses. No casual dress please!
CATERING AND TABLE ARRANGEMENTS
As the Ball is self-catering, we have put some notes together for your guidance.
Tables will be named with the table holders’ name. Table plan will be at the entrance of the Marquee. If you wish to seat your guests, please provide your own place cards.
If there is another table you wish to sit beside please let us know ASAP.
Tables will be set to include the following:
Table cloth, napkins, knife & fork, dinner plate (for main course), side knife, side plate (for bread/cheese), dessertspoon & plate (for dessert), glasses (for both wine & water), fresh flowers, wine bucket with ice. Please bring any condiments you need.
As you are bringing your own food, for your own convenience, it can be brought to the Marquee any time after 5:30pm. At the back of the marquee, on each side of the dance floor, there is a food storage area. You will find tables clearly marked with your table name (half table per table in marquee). Cool boxes can be put underneath on the floor.
The marquee will be full & busy (approx 420 guests this year) so we ask that all cool boxes etc are stored under your table or back in the food storage area. For safety, walkways between tables must be kept clear.
There will be a licensed bar run by the Pavilion and in the Marquee, there will be a wine bar run by The Regatta, serving red, white & rose wine, prosecco, champagne and bottled water. As this is our main biennial fund raising event, the bar sales are a significant part of that effort so therefore we respectfully ask that you don’t bring any alcohol of your own and use the bars provided as a way of supporting the continuation of our village Regatta.
Attached is a wine order form to fill in and ideally return by Monday 20th May with payment so that we know how much wine to order. Additional wine will be available at the bar. Payment can only be made by card as we are unable to take cash. There will be card machines available.
The Band this year is The Cassettes.
Disco, stage & lighting is being provided by AVxpert
You are welcome to leave you cars in the designated parking area on the field. Please remove by 3pm on Saturday.
The Ball starts at 7:00pm. We expect to sit down for dinner at 8:00 prompt and plan for dancing to start around 9:30. The bar closes at 12:30am and music ends at 1:00am.
Each Ball ticket is automatically entered into the raffle draw. Additional tickets will be available on the night. A list of prizes will be on each table along with the wine list.
Please note that the Pavilion and Marquee are no smoking areas. There are benches provided for your comfort near the tennis courts.
PLEASE BE RESPECTFUL OF THE NEIGHBOURS WHEN YOU LEAVE AND DEPART QUIETLY!
WE HOPE YOU AND YOUR GUESTS ALL HAVE A REALLY ENJOYABLE EVENING.
THANK YOU AGAIN FOR ALL YOUR SUPPORT.